Modern Project Management Methodologies divides the Project into 5 phases which are Initiation, Planning, Execution, Monitor and Control, and Closing phases. Though the execution capacity of contractors in Turkey has been appreciated all over the world, the lack of professional planning and depending planning, monitoring and controlling is the major weakness of the many construction firms having great success in domestic and international construction sector.
The main specialism of PYO is planning and monitoring and controlling. "Construction management" or in its broadest sense "Project Management" have been gone on for a very long time without any change in the scope. The aim of the project management is to use the time, money, resources with the maximum efficiency to finalize the project with the approved budget, time and the quality. In present days the thing that has changed is not the aim, just the tools. Today with the developing technologies Project management is not a "Know-how" subject, it is a "Do-how" subject.

The aim of all employers is to undersign a successful project. Successful project means a project finalized within the approved budget, approved schedule and approved quality level. For PYO, Project management is not to be in a position of controlling the letters among the parties or asserting the rights of the one or more parties towards the others as generally understood what project management is in the sector. For PYO Project Management is the management of all scope of the project, sub contracts of the project, cost of the project, schedule of the project, quality of the project, communication of the project, human resources of the project, procurement of the project and the risk of the project. It is to plan and control of all details of the project in all phases with a great accuracy, and to monitor the effect of the possible problems on the execution of the project and to report the possible caution towards the negative effects of the problems on the execution of the project.

As a brief Project Management for PYO contains all activities for finalizing a project with the scope, budget, schedule, and quality approved by the employer. PYO prefers the difficult way which is forecasting with the light of the data gained from the specialized execution reports for warning the parties of upcoming problems, rather than just reporting the executed activities. While PYO is preferring this difficult road, they use the Avinal ERP which is the only Construction Sector Specific ERP Software in the market and which is developed by using the experiences of professionals depending on many years in Turkish Construction Sector with their experienced engineers and administrative staff.
For a healthy and proper execution , at the very beginning of the project "Master Plan" must be created. Though this activity must be accomplished in pre-tender phase, many of the companies do not work on this item neither in pre-tender stage nor after getting the contract. Only very few companies work on this item in pre-tender phase or after they are awarded the contract or after they start the execution of the works, but not in the proper detail. However the main condition for finalizing a project within the desired budget and schedule is to set the desired budget and schedule as a constraint and to monitor and control all activities during the execution of the project under the light of these constraints. In present days because of the excessive competition of the contractors to be awarded for a contract, all the contractors must pay close attention to this subject.
"Master Plan" in its core a cost based study, hundreds of pages of study has to be result with an cashout flow table and diagram. The table and the diagram is important as it presents how much money to spend for the project according to a time table. Putting this table together with the incomes will form the cashflow diagram which will present the exact amount of the finance needed from the sources out of the company to execute the project properly. The importance of this table and diagram is it establishes a base for reporting the progress of the project.

With the "Master Plan" in hand, the managers of the company will have a chance to know what amount of money they have to finance for the project and when this money has to be financed and also what works will be executed with this money. For managing a project with modern project management methodologies, creating a "Master Plan" is an indispensable work. For measuring the cost, schedule and scope performance of a project there must be baselines and the "Master Plan"is consisted from the baselines of the project. A good "Master Plan" must be enough detailed to make a comparison of the approved plan with the measures of the progress of the project onsite with the data derived from the site. All material, human resources, and equipment with the all indirect costs under the heading groups (such as diesel, stationery, transportation of the staff, housing of the staff, meal expenses, administrative expenses, unexpected expenses and etc) established by the company must be included in the "Master Plan". Of course having all these details truly distributed over a time chart requires a proper work schedule.
The "Master Plan" must be approved by the upper management of the company prior to the execution phase and must be used as the baseline book for deciding any step and for controlling the progress of the project.
PYO, in all projects he undertakes, prepares a "Master Plan" as the first step, and takes the project from the knife edge and clears many details and so the owner the project sees what equipments must be supplied, how much manpower is required, how the team will be acquired, how much and what type of material must be supplied and at the top how much money has to be financed for the project at different stages. As a brief PYO serves all parties of the project by making them to see the length of the clothes they need or to behave according to the length of their own clothes.

utku - 2010
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